2025 AGM Meeting Minutes

UNRatified AGM Minutes

AGM meeting minutes are considered draft until ratified by the following AGM

A

SEDERRUNT & apologies

SEDERUNT: Maggie Farrow, Dave Farrow, Lorna Colgan, Mike Colgan, Michael McLachlan, Linda McLachlan, Mary Shaw, Mary Hunter, Elizabeth Shaw, Liz Ritchie, Marion Imrie, Kenny MacIsaac, Steve Rivett, Joy Rivett-Gill, Joyce Arnot, Sheena Spence, Malcolm Smith, David Johnston, Sue Johnston
APOLOGISES for absence: Scott Arnot, Lorraine Facchini, Frances Fyfe, Liz Chennal, John Crone, Susan Christie,
Rosalind Smith, Ian Price

B

ChairPERSON’s report

Dave Farrow (chairperson) welcomed attendees and opened 51st season AGM
He thanked Sheena Spence for agreeing to record the minutes.
As there were over 40% of the membership attending, the required quorum was present.

Dave thanked all the volunteers who have helped at all the events and confirmed that the club was flourishing.
He said he would be standing down as Chairperson at the completion of the meeting and that he wished the club a successful and happy year.

C

Minutes of previous meeting

The draft minutes of the previous AGM had been circulated and as there were no matters arising the minutes were approved.

Proposed by Kenny MacIsaac, seconded by Liz Ritchie

D

Captain’s report

Kenny reported on a successful season as follows:

Doubles Competition Winners – David and Sue Johnstone
Singles Competition Winner – Joy Rivet-Gill
SCA GC Inter Club Competition – Winners Auchincruive Team – Malcolm, Steve, Kenny, Iain
Meadows B Level GC Open – Winner Kenny MacIsaac

Kenny asked members wishing to enter the Auchincruive Doubles and Single club competitions to submit entries as soon as possible.
Entries for this year’s AC and GC Inter-club events (two teams of at least 3 for GC and one team of 3 for AC) should be submitted to the captain.
Kenny then encouraged members to check the Scottish Croquet Association website for Open competitions or speak to him for further information.
Despite numerous invites for a friendly match against Glasgow at Auchincruive dates could not be arranged and Kenny will try again this year.

E

Treasurer’s report

The accounts and proposed budget had been distributed to all members before the meeting.
Malcolm explained the expenditures over last season and the current balance.
The major expenditure had been the purchase of a new storage hut and lawn maintenance equipment.
Discussion followed regarding this year’s annual fee.
Attendees discussed the need for a rise in subscriptions due to the need for purchasing a new set of hoops, a new rotary lawn mower and general maintenance costs.
Members then voted that the subscription for 2025 would be £40.
Junior Membership was agreed at £10 for under 18’s.

Malcolm explained that Bank of Scotland is now charging £50 per annum for a Community
Account and charges would be incurred for each cheque.
After discussion about alternative banks Malcolm would investigate. The committee would
discuss new signatories.

The treasurer’s report was proposed by Steve and seconded by Joy and was approved by the meeting.

F

Election of Committee

There were now two vacancies for 2025/26. The following two members were approved:

Marion Imrie – proposed by Malcolm and seconded by Kenny
Joy Rivet-Gill – proposed by Steve and seconded by David Johnstone

Election of Chairperson
It was agreed by the attendees that Joyce would be new Chairperson and this was
proposed by Malcolm and seconded by Dave F

Malcolm was duly re elected as Secretary/Treasurer proposed by Dave F and seconded
by Lorna.

Kenny re elected as Captain – proposed by Dave F and seconded by Mary H

G

Health and Safety

Joyce reported that she had renewed the First Aid Kit and she was going to put a sheet on the notice board where members could indicate if an item from the box had been used.
Members discussed the need for Emergency co-ordinates and this was confirmed to be Toned Promotion Celebrate. Joyce will make a poster with the details for the notice board.
Joyce thanked members for being observant regarding health and safety matters, including repairs to the lawns and surrounding areas.

H

Lawn Bookings

There was discussion about the lawns being increased to two full sized lawns.
Steve confirmed that permission had been granted by Neogen. It was agreed that the additional areas need time to bed in but it was hoped that the condition would improve over the next few weeks. It was hoped that the two lawns would enable increased usage.
At the moment 40 members is the upper limit
Iain, Kenny and Steve have agreed to manage the booking process. Lawns can be booked one week in advance for friendly games and two weeks in advance for Competitions. Booking hours to remain as previous.
When booking lawns members should indicate whether Hedge or River lawn.
Joyce suggested that the club could have two WhatsApp Groups. It would be beneficial to have one purely for booking. This was agreed and Kenny would implement.

I

Competitions and trophies

Kenny would be sending out information regarding the Single and Doubles club competitions.
Members are all encouraged to participate and indicate their partner.
Members were encouraged to consider playing in the inter club competitions. The Inter club golf croquet competitions usually has two team entered form Auchincruive. Members could also be entered into Association Competitions and members were urged to consult with Kenny or Malcolm.

J

Any other business

Malcolm suggested that members could be invited to join sub groups to assist with lawn and equipment maintenance. Discussion followed that this would be voluntary and after consideration it was agreed that tutorials in the setting out of lawns etc. could be given.

Questions were asked if mailing lists should only include current members. The committee will give this consideration.

Marion enquired about getting a plaque inserted at the back of the singles trophy and also that the Fun Day trophy had been returned to her. Joyce will get it inscribed. The committee will discuss wording for the Singles Plaque.

Joyce reminded attendees that the first Social event is on Saturday 3 May at 1:00.
Members are encouraged to bring along anyone interested in joining the club.

Malcolm volunteered to manage the games at this event and the Summer Fun Day and asked for helpers.

Thanks were given to the Chair.

Dave was thanked for his sterling work over the past five years and for chairing the meetings with aplomb and humour.
Dave wished Joyce well in her new role as Chairperson.

Meeting closed at 6:15